Steps to reserve an event for TTVN Videoconference
- Reserve the videoconference site
that you want to use to determine its availability. You must reserve the videoconference site with the site contact. The TTVN Videoconference Reservation form does not reserve the actual videoconference rooms. Most videoconference rooms are also used for events not displayed on the TTVN Live Schedule. See TTVN Sites/Contacts for a current list of registered TTVN videoconference sites and site contact information.
- Receive written confirmation
Receive and maintain written confirmation (preferably a dated email) from the site contacts that the site is reserved for the series of videoconferences.
- Complete the reservation form for your event
- TTVN will send an email confirmation
You will receive confirmation of your scheduled videoconferences. Please check the confirmation for accuracy and notify TTVN Scheduling of any discrepancies. The email confirmation will include a six-digit event number for each instance of the recurring videoconference. Please refer to this event number when calling or emailing TTVN Scheduling to cancel or modify reservations.
Once your videoconferences have been scheduled, you can also view the details on the TTVN web site at the Schedule page. Use the date of your event, your videoconference title, event number, or site code to search for your videoconference information.
If you need to modify or cancel any videoconference or the series of recurring videoconferences, you may call TTVN Scheduling at (979) 862-2240 or submit a Contact TTVN form. Please refer to your Event Number when calling or emailing TTVN Scheduling to cancel or modify your reservations.
If you have questions about this procedure, please call TTVN Scheduling at (979) 862-2240. TTVN staff will be happy to assist you.
For technical assistance with any videoconference in progress, please call TTVN Operations at (979) 862-2241.
If you need to modify or cancel any videoconference or the series of recurring videoconferences, you may call TTVN Scheduling at (979) 862-2240.
Please refer to your event number when calling or emailing TTVN Scheduling to cancel or modify your videoconference reservations.